Thurston Housing Land Trust
Privacy Policy
1. Scope of this Policy
This Privacy Policy explains how Thurston Housing Land Trust ("THLT," "we," "our," or "us") collects, uses, shares, and protects personal information through our website, forms, email communications, and SMS text messaging if offered.
This policy is intended for a small nonprofit with an information-only website. THLT does not currently offer user accounts or online purchases through its website.
2. Information We Collect
Information you provide directly
• Contact form details, such as your name, email address, phone number, mailing or location details you choose to provide, and the contents of your message.
• Newsletter or announcement sign-up details, such as your name, email address, mobile number, or preferences if you choose to subscribe.
• SMS opt-in information, your mobile number, and message history if you consent to receive text messages from us.
Information collected automatically
• Basic technical information that may be collected by our website platform or service providers, such as IP address, browser type, device type, pages visited, referring page, and approximate usage dates and times.
• Cookies or similar technologies that may be used for basic site functionality, security, performance, or analytics, depending on the tools enabled on our website.
3. How We Use Information
• To respond to questions, requests, or other messages you send us.
• To send newsletters, announcements, event information, volunteer information, or other organizational updates that you ask to receive.
• To send text messages when you have provided the required consent.
• To maintain organizational records, protect the security of our systems, and improve the usefulness and operation of our website and communications.
• To comply with legal obligations or protect the rights, safety, and property of THLT and others.
4. How We Share Information
We do not sell or rent personal information. We may share personal information only in the limited situations below:
• With service providers that help us operate our website, email communications, forms, databases, or text messaging systems, and only to the extent reasonably necessary for them to perform those services for us.
• If required by law, subpoena, court order, or similar legal process, or if we believe disclosure is necessary to protect rights, safety, or prevent fraud or misuse.
• As part of an organizational transition such as a merger, reorganization, or transfer of substantially all assets, if one were ever to occur.
SMS consent is not shared with third parties or affiliates for marketing or promotional purposes. Mobile phone numbers collected for SMS communications are not sold to third parties or affiliates for marketing or promotional purposes.
5. SMS Text Messaging Privacy
If THLT offers SMS messaging, we may use text messages for limited nonprofit purposes such as responding to inquiries, sharing event reminders, volunteer coordination, meeting reminders, or sending organizational updates to people who have chosen to receive them.
• Message frequency will vary based on your relationship with THLT and the type of communication you request.
• Message and data rates may apply depending on your mobile carrier plan.
• You may opt out of SMS messages at any time by replying STOP.
• You may request help by replying HELP or by contacting us using the information at the end of this policy.
Your consent to receive text messages is not a condition of donating to THLT, applying for a program, requesting information, or receiving services from us.
6. Cookies, Analytics, and Third-Party Content
Our website may use cookies or similar technologies through the website platform itself or through embedded tools. These tools may help the site function properly, remember preferences, measure traffic, or understand basic visitor activity.
Our website may also contain links to third-party websites or social media platforms. We are not responsible for the privacy practices of third-party websites, and you should review their own policies before providing information through them.
7. Data Retention
We keep personal information only for as long as reasonably necessary for the purposes described in this policy, including responding to inquiries, maintaining subscription records, carrying out communications you requested, meeting legal obligations, resolving disputes, and protecting our organization.
8. Data Security
We use reasonable administrative, technical, and organizational measures appropriate for a small nonprofit to protect personal information against unauthorized access, use, alteration, or disclosure. No website, email system, or text messaging platform can be guaranteed to be completely secure, so please do not send highly sensitive information through our contact forms or by text message unless specifically asked to do so through a secure method.
9. Children's Privacy
Our website and communications are not directed to children under 13, and we do not knowingly collect personal information from children under 13 through the website. If you believe a child has provided personal information through our website, please contact us so we can review and delete it if appropriate.
10. Your Choices
• Email communications: You may unsubscribe at any time by using the unsubscribe link in an email, when available, or by contacting us directly.
• Text messages: You may opt out at any time by replying STOP.
• Corrections and questions: You may contact us if you would like to update your contact information or ask questions about how we handle personal information.
11. Changes to this Policy
We may update this Privacy Policy from time to time. When we do, we will revise the effective date at the top of the policy and post the updated version on our website.
12. Contact Information
If you have questions about this Privacy Policy or THLT's privacy practices, please contact:
Thurston Housing Land Trust
PO Box 7277
Olympia, WA 98507
info@thurstonhousinglandtrust.org
(360) 346-1920